Smarter trade and retail growth for F&B brands

Heyboxx is the software platform that helps you systematically find, research, and engage hospitality and speciality retail accounts with highly targeted, 1-1 outreach campaigns that deliver warm leads for your sales team.

Find

  • Let our AI agent find and research specific, highly targeted prospect groups

  • Search locations in bulk manually

  • See new openings live

3 simple steps

Research

  • Deep company research - news, financials, current suppliers and more.

  • Decision makers and key contacts for every business

  • Personal emails, phone numbers and social platforms.

Engage

  • Send 1-1 highly personalised messages that show you know their business

  • Casual, helpful follow-ups if they don’t reply

  • Control, refine, edit, and approve all messages one by one or in bulk

See how it works

Target your ideal customers precisely

Stop searching Google Maps for 'cafes near me.' Instead, find exactly who you want: boutique hotels with 20+ rooms that have restaurants open to the public and bean-to-cup machines in guest areas. Coffee shops currently serving Illy Coffee. Businesses with 3-5 locations that are expanding. Previously, finding these specific groups would have been impossible - now your reps can focus on prospects that actually fit instead of wasting time on accounts that will never convert.

Get decision maker details and comprehensive research

Skip hours of manual website scrolling on each company. We identify the right decision makers - from small business owners to operations directors at chains - and find their personal email addresses that aren't publicly available. Plus get comprehensive intel on each business: current suppliers, recent expansions, menu changes, and staffing updates.

Send consistently relevant, personalised messages

No more copying and pasting generic templates. Using the targeted groups and research from above, we create highly personalized one-to-one messages for each company. Each message is created and sent one-to-one from their personal email address - never spam-like campaigns. Allow each rep to consistently reach 10-20 prospects per day with messages that actually get responses, plus automatic follow-ups if needed. You review and approve every message before it goes out.

Frequently asked questions

  • Our AI agent is trained on your business and works in the background to research prospects, find contact details, and write personalized message copy. Unlike other AI tools, you maintain complete control over how it operates, ensuring you approve everything before it's sent.

  • No, Heybox is designed to work without a dedicated sales team. Our platform handles prospecting, research, and outreach automatically, making it perfect for F&B brands who want to grow wholesale accounts without hiring sales staff.

  • Yes, Heybox runs alongside existing sales teams by handling the time-consuming prospecting and initial outreach, allowing your sales team to focus on closing deals and building relationships with engaged prospects.

  • No. HeyBox works in the background while your reps focus on what they do best - building relationships and closing deals. We connect to their existing email accounts and automatically handle the systematic outreach on their behalf. Reps receive replies directly to their email inbox which they can act on - no new logins, dashboards, or training required

  • You create your own rules and message templates based on playbooks you design. Our system then generates personalised messages by analysing your business, products, and each prospect's specific needs based on these templates. You maintain complete control—review, edit, and refine every message before it's sent. All messaging is completely customised and editable by you. We can explain the process in more detail on a sales call.

  • Not at all. Each message is individually crafted based on deep research into the prospect's business, recent activity, and specific needs. Every message is sent one-to-one from your personal accounts, so it's exactly the same as you typing it out and sending it individually. Since you approve every message before sending, you ensure authenticity whilst scaling your outreach efficiently.

  • We send follow-ups that you approve if you get no reply. We monitor your inbox for replies automatically, and you control the number of follow-ups and their content. Follow-ups are sent based on your chosen sequence and timing, and each one is contextual and relevant, avoiding generic "just checking in" messages.

  • All emails are sent individually, one-to-one, from your actual email account. This is different from email newsletter companies like Mailchimp. These emails are actually sent from your personal accounts and we just help automate that process. This ensures proper deliverability, maintains your sender reputation, and allows for genuine conversation threads when prospects reply.

  • Heybox connects safely to your email, Instagram, and LinkedIn accounts through secure API connections. All messages get delivered directly from you, maintaining authenticity and allowing prospects to reply directly to your accounts.

  • Yes, you can upload your existing prospect lists. Heybox will then enrich them with decision maker details, contact information, and custom research to improve your outreach effectiveness.

  • Our AI research agent searches online through websites, review sites, Companies House and LinkedIn databases. We then look through multiple contact databases for verified personal emails as well as collecting info email addresses if a personal one doesn't exist. This automatically identifies key decision makers within target businesses.

  • Yes, we are F&B specific and our system focusses on passive, helpful outreach that has significantly higher results than generic sales emails. Because each message is individually crafted and relevant to the prospect's business, response rates are significantly higher than generic outreach.

  • No, emails are sent one-to-one through your accounts and everything is reviewed by you. Because of the high level of personalisation and your review process, prospects receive messages that are genuinely relevant and helpful.

  • One person can typically send 15-20 messages per day manually. We cut this down to 30 seconds per company including all follow-ups. Heybox eliminates hours of manual prospecting, research, and message crafting.

Lets talk

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